Essential Duties and Responsibilities

The Property Inventory Student Clerk P/T will assist the department staff to ensure that the District’s fixed assets are properly identified, tagged, recorded, and accounted for in the District’s records. Will assist the department staff in filing, scanning, sending emails, and taking messages on inventory questions. Assist the department staff in conducting yearly inventory audits. Assist the department staff to ensure that the warehouses are clean and organized, and be able to lift heavy items. Assist the department in conducting transfers for departments for both campuses. Assist in disposing of damaged assets and scrap metal as approved by management. 

Characteristic Duties and Responsibilities

1. Ensure that College policies and Property Inventory procedures are followed.

2. Ensure that the control number, description, cost location, and relevant information of the fixed assets purchased or donated to the District are recorded and tagged.

3. Ensure property transfers and disposal forms are accurate, have the proper authorization, and are recorded on a timely basis.

4. Assist the department staff with inventory counts of assets in departments/buildings, as assigned.

5. Answer phone and take messages for the Property Inventory Department.

6. Assist the department staff with tagging new fixed assets.

7. Assist the department staff in disposing of obsolete damaged furniture and equipment (including disposal of scrap metal) as approved by management.

8. Assist the department staff with property inventory transfers throughout buildings/campuses as requested by departments.

9. Assist the department staff in cleaning and organizing property inventory warehouses.

10. Assist the department staff with the warehouse viewing for employees and customers.

11. Assist the department staff with the surplus item sold are organized, packaged, and/or ready in pallets for buyer pickup.

12. Perform other related duties as required by the Property Inventory Manager.

NOTICE: Required Documents To be considered for this position, you are required to upload your high school diploma or unofficial transcript, or GED certificate.  If recommended for this position an official transcript(s) will be required. If a license or certificate is required for this position, upload proof of your current license/certificate.

Required:

• High School Graduate or GED equivalency diploma

• Active Laredo College student 

• Valid Texas Driver’s License

Preferred:

• Associate’s Degree in Applied Science with an emphasis in computer operations, business, and/or accounting.
• Experience and knowledge of an inventory environment at a higher institution
• Forklift Operator

• Be skilled in the use of a personal computer, Excel, Microsoft Word, and Outlook. 

• Be able to maintain a positive attitude toward college departments, students, and employees. 

• Perform assignments with a high degree of accuracy and adhere to deadlines.

Supervision Exercised   

N/A

Supervision Received

Property Inventory Manager

Physical Requirements  

While performing the duties of this job, the employee is regularly required to sit.  

The employee is occasionally required to stand, walk, stoop, kneel, or crouch.  

The employee must occasionally lift and/or move items weighing up to 50 pounds.   

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment 

Work is performed in a standard office environment.    

Work inside a well-lighted and air-conditioned area most of the time.  

The noise level in the work environment is usually quiet to moderate.

Safety  

Required to work safely and follow safety rules.    

Report unsafe working conditions and behavior.  

Take reasonable and prudent actions to prevent others from engaging in unsafe practices.

Special Conditions 

Immediate supervisor may assign other duties.  

May be required to work outside regular working hours, as needed.  

May be required to work at a different college work site or campus as needed.

EEO Statement 

In compliance with Title VI of the Civil Rights Act of 1964, Executive Order 11246 and Title IX of the Education Amendments of 1972, and Section 504 of the Rehabilitation Act of 1973, Laredo College is open to all persons regardless of race, color, religion, sex, age, marital status, disability, or national origin who are otherwise eligible for admission as students. Furthermore, Laredo College is an Equal Opportunity Employer and no applicant or employee will be discriminated against because of race, color, religion, sex, age, marital status, disability or national origin. This institution will not enter knowingly into any contractual agreement for services or supplies with any firm failing to follow fair employment practices. 

Foreign Degrees 

Foreign degrees require an evaluation for United States equivalency from an approved stated education agency or having membership with the National Association of Credential Evaluation Services (NACES). Transcripts issued outside the United States of America require a course-by-course analysis with an equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached to your online application at the time of applying. For your convenience, we have provided the following links to assist you in complying with this requirement. However, you may use any other certified transcript evaluation service. http://tea.texas.gov/Texas_Educators/Certification/Out-of-state_Certification/Foreign_Credential_Evaluation_Services/ http://www.naces.org/members.htm

Disclaimer 

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. LC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by LC as its discretion to enable individuals with disabilities to perform the essential functions.